The City Secretary is an officer of the City, appointed by the City Council.
The office of City Secretary serves as the liaison between the public and the Mayor and Council members. In order to promote transparency, the office is digitizing city ordinances, agendas, and minutes to be accessible by the public on the city’s website.
The City Secretary's responsibilities include maintaining the permanent records of all City ordinances, resolutions, contract files, and land files of property purchased and sold by the City. The City Secretary is solely responsible for the administration of all City elections and prepares submissions to the U.S. Department of Justice for pre-clearance of election issues under the Federal Voting Rights Act.
The City Secretary also administers oaths of office to Council members, Municipal Court judges and police officers. The City Secretary prepares agendas and official minutes for the City Council meetings and also provides secretarial assistance to the Mayor and Council as needed. The City Secretary maintains the terms of all board members appointed to serve on City boards and commissions. The City Secretary also prepares proclamations, resolutions and other official documents.
Responsibilities also include preparing the City of Riesel annual operating budget, capital improvement plan, the budget calendar and meeting state filing and publication requirements. Performs duties as a Notary Public and prepares certified documents for the city.
The City Secretary Serves as Office Manager over the City Hall offices of Accounting, Utility Billing and the Municipal Court. The City Secretary is responsible for a wide variety of cross training throughout the office.
In addition to the duties listed above, the City Secretary serves as custodian of the City corporate seal and attests the Mayor's signature on all official documents; records and files deeds and easements; is responsible for official bid process, publishing bid notifications, receives bids and attends bid openings and maintains all records pertaining to the bids.
As in many other cities, the City Secretary's Office serves as a resource for citizens and a link between citizens and the City government. The department promotes a transparent government to meet the needs and expectations of the residential and business community.
The mission of the City Secretary's Office is to support, facilitate and strengthen the City of Riesel's governmental process by:
- Assisting the City Council in fulfilling its duties and responsibilities
- Improving the public access to municipal records and other information
- Enhancing public participation in municipal government processes
- Safeguarding the municipal elections and records management processes
- Providing continuity for Riesel city government by recording its legislative actions, both contemporary and archival
- Providing daily assistance to all administrative departments of the City of Riesel government
- The City Secretary’s Office is committed to adhering to state and local laws to uphold the city’s legislative process.